Copyright and Citations


The Phillips Academy Archives and Special Collections assumes no responsibility for infringement of copyright. Researchers assume full responsibility for any legal questions that may arise as the result of their use of materials in the collections.

Copyright in records created in the course of Academy business is held by Phillips Academy. Permission to reproduce Academy records may be requested by contacting Archives staff at

Archives and Special Collections does not require that researchers request permission from to quote from material or publish images of published material (books, woodcuts, engravings) or from most unpublished material (manuscripts, letters and drawings) in its collections nor does it charge fees for such activities.

How to Cite Archival Sources

Citations to records and papers held by Phillips Academy Archives and Special Collections should indicate clearly the source of materials used.  Proper citation helps both the researcher who may wish to see records a second time and the Archives staff who may be asked to locate complete texts of cited documents.  Listed below are examples of suggested citation formats for unpublished materials to be recorded in footnotes and bibliographies. There is no one correct way to cite material in Archives and Special Collections, but we can provide some tips along with examples in common citation styles. Keep in mind that you might be required to use a specific citation format for your research such as MLA, APA, or Turabian.


Archival record:
FORMAT:  Description, Date, Name of Collection, Box Number, Repository Name, Institutional Affiliation, Location.
EXAMPLE:  Advisory Committee Meeting Minutes, 1991, Head of School Records Collection, Box 51, Archives and Special Collections, Phillips Academy, Andover, MA.

School publication:
FORMAT: Author, “Article Title,” Title of Publication, Date of publication, Vol. #, No. #, page(s).Repository Name, Institutional Affiliation, Location.
EXAMPLE: Williams, Mary. “In Nanking,” The Abbot Courant, January 1920, Vol. 46, No. 1, p. 3-4. Archives and Special Collections, Phillips Academy, Andover, MA.

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